Start with the result you want
Describe what you want to achieve: a storage outbuilding, renovated bathroom, terrace or repaired roof. You do not need technical vocabulary. Explaining how you will use the space is a good starting point.
Gather the basic information
Note the location, building type and approximate area. Mention whether the space is occupied and whether there are access restrictions. A few overview photos can help with the first discussion, without replacing an on-site assessment.
Separate essentials from options
You may have an approximate budget or a preferred starting period. Share these at the beginning. A short list of priorities helps with choosing stages and materials.
Clarify what the quote includes
Ask for the work, materials, transport and waste removal to be clearly listed where relevant. Discuss how additional work is handled and what information is needed before confirming the cost. For projects needing documentation, agree the applicable steps with the designer.
The next step
Send a project description, location and a few details about the current condition. The team can use these to begin discussing what needs assessment and how the work can be organised.